Facilities Administrator (hybrid)

• About Us

   

  The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

   

  You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive diversity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

   

  Allstate operate a very flexible hybrid working policy that will allow you to design your working week in collaboration with your manager with a blend of remote and office working for NI based employees as well as condensed working patterns (4 day week/9 day fortnight). Employees based in GB will be employed on a permanent remote working contract.

   

  Join our team and you’ll find challenge and reward in a culture of innovation, support and balance. 

   

   

  Location

   

  Belfast / Derry – Londonderry / Strabane

   

   

  Your role in the team

   

  The Facilities Administrator will be responsible for the administration of facilities services and processes that support the core business of our organization, working to ensure the business has the most suitable working environment for its employees and their activities across the ANI portfolio. The successful applicant will work closely with the Facilities Manager and will have a solid background in administrative and facilities functions.

   

  • Assist with the delivery of hard and soft services across the ANI portfolio
  • Provide a point of contact within the facility for gathering or disseminating information concerning facilities-related issues and report to FM
  • Coordinating the work of facilities contractors
  • Ensure the delivery of maintenance contracts and scheduling as agreed to ensure contract SLA & KPI are met
  • Collate facilities paperwork and records pre and post works i.e. RAMS, commissioning reports, service sheets and quotations
  • Assist with health and safety requirements and in ensuring the building and facilities comply with legislation
  • Assist in coordinating multi-disciplinary teams including cleaning, catering, maintenance, grounds, security and waste
  • Assist the FM in planning for future development in line with strategic facilities objectives
  • Develop robust facilities reporting procedures and documentations – space reporting, access control reporting, visitor management, etc
  • Assist the FM with auditing when required
  • Assist with space and desk management
  • Interact with staff, contractors, visitors and suppliers
  • Assist with mail and deliveries management
  • Attend facilities meetings where required and produce subsequent minutes / actions

   

   The ideal person will be able to demonstrate the following competencies:

   

  • Be a proven self-starter with ability to respond quickly to changing priorities
  • Demonstrate the ability to work with tight deadlines and good personal time management skills
  • Have excellent communication and people skills

   

   

  So, what are the essential criteria to apply?

   

  • All candidates must evidence an existing right to work in the UK.
  • Minimum 5 GCSE’s; and
  • 2 years+ previous administration experience in a commercial environment; and
  • Be fully competent in MS Office suite; and
  • Have demonstrable effective communication skills.

   

   

   

  We also have some desirable criteria

   

  • Experience in a similar facilities role
  • Project co-ordination experience
  • Presentation skills and experience.
  • Third level qualification in a relevant field

   

   

   

  What we offer

   

  As Digital DNA’s Workplace of the Year 2020 winners, we offer a generous benefits package that includes flexible annual leave entitlement, dental and healthcare insurance, an attractive pension package and discounts on gym memberships, public transport and parking.

   

  Allstate invests heavily in your development, as an employee you will have access to multiple world-class learning platforms and courses from our award-winning in-house Learning & Development team.

   

  We pride ourselves in providing clear career paths and opportunities for internal mobility allowing you to further develop within the organisation.

   

  We encourage a better work life balance and you’ll have the opportunity to apply for various flexible working arrangements.

   

  Apply here: https://bit.ly/3yURZ41 

   

  Statement on Fair Employment and Equal Opportunities

   

  Allstate NI wishes to ensure equal opportunity is given to all job applicants.  This company will not discriminate on the grounds of race, gender (including gender reassignment status), sexual orientation, religious belief, political opinion, marital status, age or disability.

   

  We are an equal opportunities employer. We welcome applications from all suitably qualified persons. However, as women are currently under-represented in our workforce, we would particularly welcome applications from women. All appointments will be made on merit.

   

  Applicants should note Allstate NI complete AccessNI background checks on all candidates offered a position.

   

   

  The closing date for receipt of applications is Friday 17^th September 2021